Reflex Digital help many customers scan information seamlessly into Microsoft SharePoint with the view of storing documents in a central repository.

 Microsoft SharePoint is a fantastic tool for collaboration, and excels when utilising Microsoft Office documents. However when you create a SharePoint site that requires the uploading of numerous scanned documents and you wish to standardise file naming, metadata population and the overall document imaging process, eCopy ShareScan is required.

eCopy ShareScan is a document capture solution that can be connected to a Nashuatec or Ricoh multi-function copier. The challenge with traditional scanning solutions is that they usually require dedicated scanner hardware connected to a PC. This provides a one to one solution, allowing only the PC user to scan documents. With eCopy ShareScan, you can provide a one-to-many relationship, and share the scanning capabilities of your copier with an entire office or department. eCopy ShareScan has a simple, easy to use touch screen interface that anyone can learn to use. It can provide a rapidly deployable solution, with quick adoption, and low training requirements.

 With the eCopy connector for Microsoft SharePoint, hard copy documents are quickly converted into digital files to be stored in folders within a SharePoint® 2003 or SharePoint® 2007 repository (included MS office SharePoint Server® and Windows SharePoint Services®). Document indexing based on site library and folder content types and columns are input at the Nashuatec digital copier using eCopy ShareScan®. This enables the document to be sent directly to the specified location within MS SharePoint for storage, where it is immediately available for retrieval by authorised SharePoint users.

eCopy provides a SharePoint Connector that allows quick integration into any site, with all security in tact, and the ability to require metadata fields. For larger organisations, you can configure one eCopy ScanStation with a centrally located Nashuatec photocopier, and then publish the configuration to all the others on your network. For more information on eCopy SharePoint integration, contact us now for customer case study sites.

 FEATURES AND BENEFITS

• Leverage your existing Microsoft SharePoint investment
• Validate users at the device
• Create an electronic audit trail
•  Conform to corporate security policies: Sarbanes Oxley, HIPAA
• Integrate dynamically with Microsoft SharePoint
• Enable unique user permissions and preferences
• Consistent user interface and workflow reduces training time
• Supports highly customized environments
• Lower total cost of ownership
• Server modifications automatically reflected at each device in real time
• No components needed on the SharePoint Server reducing Administrative requirements
• Capture missing information
• Add paper documents to your Microsoft SharePoint Document Management Process
• Profile documents completely from an eCopy-enabled device with minimal typing
• Improve workgroup collaboration
• Easily retrieve electronic and paper documents from the Microsoft SharePoint Server

 For the latest supported e-mail servers, document management systems, network fax servers, and cost recovery systems, plus the latest supported platforms, contact us now on 0118 9753848